At VdB Solutions in Bornem, we harness the power of smart coding to automate complex data operations, enabling businesses to enhance accuracy and efficiency. Smart coding minimises human errors in data entry and coding tasks, drastically reducing the time and resources spent on these activities.
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Advanced automation
Flexibility
Scalability
How does an automated billing system work?
An automated billing system follows fixed rules to turn your order and customer data into correct invoices. This is what happens behind the scenes.
Collect data
Apply your rules
Create the invoice
Send it
Follow and book
Benefits of automated billing systems
Fewer errors
No more typing mistakes or forgotten invoice lines, so fewer disputes with customers.
Paid faster
Invoices go out on time and reminders are sent automatically, which improves your cash flow.
Less admin work
Your finance team spends its time on analysis and customers instead of on manual invoicing.
Compliant and traceable
Every invoice is logged, which gives you a clear audit trail and helps you meet legal requirements.
Integrating smart coding into your business
Smart coding is not just a tool; it’s a transformational strategy that integrates seamlessly into various business operations. By applying it, companies can significantly enhance their digital intercompany solutions, ensuring that data flows are streamlined and error-free across departments. Smart coding also plays a pivotal role in catalogue management, allowing for automated updates and maintenance of product data, which ensures that catalogues are always current and accurate. In the context of EDI software, smart coding optimises data validation and transaction formats, which are critical for effective communication. Furthermore, the implementation in e-procurement processes enables automatic validation and processing of purchase orders and invoices, enhancing the procurement cycle’s efficiency and reliability.
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Standard billing software or a customised system?
Off-the-shelf billing software works well for simple subscriptions. When your pricing, systems or trading partners are more complex, a customised system often saves more time.
Standard software
- Quick to start with a fixed set of features
- You adapt your process to the software
- Limited links with your ERP or EDI partners
- Monthly licence per user
Customised system by VdB Solutions
- Built around your own pricing and approval rules
- Connected to your ERP, accounting and EDI flows
- Grows with your volume and number of partners
- Personal support from our team in Bornem
Frequently asked questions about automated billing systems
What is an automated billing system?
It is software that creates, sends and follows up invoices automatically, based on your order and customer data and your own pricing rules. Manual typing and checking are no longer needed.
Can an automated billing system work with our ERP or accounting software?
Yes. We connect the system to the tools you already use, such as your ERP, CRM or accounting package, so data only has to be entered once.
Does an automated billing system support Peppol e-invoicing?
Yes. Invoices can be sent and received as structured e-invoices via Peppol, which helps you meet the Belgian e-invoicing obligation.
How long does it take to implement an automated billing system?
That depends on the number of systems and partners involved. After a short analysis of your current process, we give you a clear planning.
What is the difference between automated billing and electronic invoicing?
Electronic invoicing is about how an invoice is sent and received. Automated billing covers the whole process: calculating, creating, sending and following up invoices.
What does an automated billing system cost?
The cost depends on your volume, the integrations you need and the level of customisation. Contact us for an estimate based on your situation. Eventuele prijsindicatie aan te vullen door klant
Take the next step towards innovation
Transform your business operations with efficiency and precision. Contact us today to discover how our smart coding solutions can streamline your processes and reduce operational costs. Our team of experts is ready to assist you in integrating it into your systems, ensuring a seamless and successful transition.