At VdB Solutions in Bornem, we provide comprehensive e-procurement solutions that allow companies to automate and streamline their procurement activities, reducing costs and enhancing efficiency. E-procurement systems facilitate more than just buying; they integrate seamlessly into your overall business operations, providing a strategic approach to managing expenditures.
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Advanced automation
Flexibility
Scalability
How does an automated billing system work?
An automated billing system follows fixed rules to turn your order and customer data into correct invoices. This is what happens behind the scenes.
Collect data
Apply your rules
Create the invoice
Send it
Follow and book
Benefits of automated billing systems
Fewer errors
No more typing mistakes or forgotten invoice lines, so fewer disputes with customers.
Paid faster
Invoices go out on time and reminders are sent automatically, which improves your cash flow.
Less admin work
Your finance team spends its time on analysis and customers instead of on manual invoicing.
Compliant and traceable
Every invoice is logged, which gives you a clear audit trail and helps you meet legal requirements.
Expand your capabilities with our e-procurement solutions
Our e-procurement systems are designed to support a wide range of procurement activities. They enable better management of supplier relationships and contracts, comprehensive spend analysis, and streamlined purchasing processes. By integrating it with your existing digital intercompany solutions, we ensure that all financial and procurement data is synchronised across your organisation, enhancing visibility and control. Our e-procurement solutions also offer robust data integration services, which help in consolidating data from various sources to provide actionable insights and better decision-making capabilities. Moreover, the B2B integration features ensure seamless communication with suppliers, enhancing collaboration and efficiency. The integration of supply chain management processes helps in optimising inventory levels and improving delivery times, which are crucial for maintaining the competitiveness of your business. Additionally, our e-procurement systems incorporate smart coding techniques to automate and error-proof the coding of procurement documents, thereby minimising manual errors and improving process accuracy.
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Standard billing software or a customised system?
Off-the-shelf billing software works well for simple subscriptions. When your pricing, systems or trading partners are more complex, a customised system often saves more time.
Standard software
- Quick to start with a fixed set of features
- You adapt your process to the software
- Limited links with your ERP or EDI partners
- Monthly licence per user
Customised system by VdB Solutions
- Built around your own pricing and approval rules
- Connected to your ERP, accounting and EDI flows
- Grows with your volume and number of partners
- Personal support from our team in Bornem
Frequently asked questions about automated billing systems
What is an automated billing system?
It is software that creates, sends and follows up invoices automatically, based on your order and customer data and your own pricing rules. Manual typing and checking are no longer needed.
Can an automated billing system work with our ERP or accounting software?
Yes. We connect the system to the tools you already use, such as your ERP, CRM or accounting package, so data only has to be entered once.
Does an automated billing system support Peppol e-invoicing?
Yes. Invoices can be sent and received as structured e-invoices via Peppol, which helps you meet the Belgian e-invoicing obligation.
How long does it take to implement an automated billing system?
That depends on the number of systems and partners involved. After a short analysis of your current process, we give you a clear planning.
What is the difference between automated billing and electronic invoicing?
Electronic invoicing is about how an invoice is sent and received. Automated billing covers the whole process: calculating, creating, sending and following up invoices.
What does an automated billing system cost?
The cost depends on your volume, the integrations you need and the level of customisation. Contact us for an estimate based on your situation. Eventuele prijsindicatie aan te vullen door klant
Transform your procurement process
Revolutionise your procurement processes and gain a competitive edge. Contact us today to explore how our advanced e-procurement solutions can help your business achieve optimal efficiency and cost savings. Let our team of experts guide you through the implementation of a system that not only meets your current needs but also scales with your growth.