At VdB Solutions in Bornem, our electronic invoicing services are designed to provide efficient, secure, and compliant invoicing solutions that meet the demands of modern commerce. These services ensure that invoices are processed electronically from issuance to receipt, reducing errors, saving time, and cutting costs associated with traditional paper-based methods.
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Advanced automation
Flexibility
Scalability
How does an automated billing system work?
An automated billing system follows fixed rules to turn your order and customer data into correct invoices. This is what happens behind the scenes.
Collect data
Apply your rules
Create the invoice
Send it
Follow and book
Benefits of automated billing systems
Fewer errors
No more typing mistakes or forgotten invoice lines, so fewer disputes with customers.
Paid faster
Invoices go out on time and reminders are sent automatically, which improves your cash flow.
Less admin work
Your finance team spends its time on analysis and customers instead of on manual invoicing.
Compliant and traceable
Every invoice is logged, which gives you a clear audit trail and helps you meet legal requirements.
Streamline your operations with our electronic invoicing services
Implementing our electronic invoicing services can revolutionise your entire business operation. By integrating these services into your existing financial systems, you can achieve seamless automation across all invoicing tasks. Our electronic invoicing services enhance digital intercompany solutions by ensuring that financial data is accurately reflected across all platforms in real time. Additionally, our automated billing systems are closely tied to our electronic invoicing services, allowing for automatic generation, sending, and tracking of invoices, reducing manual intervention and the potential for human error. Moreover, cloud-based invoicing capabilities included in our services offer the flexibility to access and manage invoices from anywhere, providing scalability and security. This integration effectively supports e-procurement systems, enabling streamlined purchasing processes that align with overall financial management and reporting.
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Standard billing software or a customised system?
Off-the-shelf billing software works well for simple subscriptions. When your pricing, systems or trading partners are more complex, a customised system often saves more time.
Standard software
- Quick to start with a fixed set of features
- You adapt your process to the software
- Limited links with your ERP or EDI partners
- Monthly licence per user
Customised system by VdB Solutions
- Built around your own pricing and approval rules
- Connected to your ERP, accounting and EDI flows
- Grows with your volume and number of partners
- Personal support from our team in Bornem
Frequently asked questions about automated billing systems
What is an automated billing system?
It is software that creates, sends and follows up invoices automatically, based on your order and customer data and your own pricing rules. Manual typing and checking are no longer needed.
Can an automated billing system work with our ERP or accounting software?
Yes. We connect the system to the tools you already use, such as your ERP, CRM or accounting package, so data only has to be entered once.
Does an automated billing system support Peppol e-invoicing?
Yes. Invoices can be sent and received as structured e-invoices via Peppol, which helps you meet the Belgian e-invoicing obligation.
How long does it take to implement an automated billing system?
That depends on the number of systems and partners involved. After a short analysis of your current process, we give you a clear planning.
What is the difference between automated billing and electronic invoicing?
Electronic invoicing is about how an invoice is sent and received. Automated billing covers the whole process: calculating, creating, sending and following up invoices.
What does an automated billing system cost?
The cost depends on your volume, the integrations you need and the level of customisation. Contact us for an estimate based on your situation. Eventuele prijsindicatie aan te vullen door klant
Enhance your financial processes
Contact us today to learn how our electronic invoicing services can streamline your invoicing processes and enhance your overall efficiency. Our experts are ready to assist you with integrating these solutions into your business, ensuring a smooth transition and immediate improvement in your financial operations. Do not wait to modernise your invoicing—let us help you achieve a more streamlined, cost-effective business model.